Bidding Coordinator

We are seeking a dynamic and experienced Bidding Coordinator to join our team in the Melbourne Office. This role is essential for assisting our Bidding team with the preparation of tenders, fee proposals, and other crucial documents that support our business development efforts.

Purpose of Position

The Bidding Coordinator is responsible for assisting the Bidding team in the preparation of tenders and fee proposals.  Reporting to the National Bidding Manager, they must be able to manage priorities and competing deadlines

Responsibilities & Duties

• Write effective, concise and compelling content (bids / proposals / submissions, presentations and source material) .
• Contribute content to the Knowledge Management platform through development of case studies, CVs, baseline, content and creative elements for pursuits.
• Write/compile/collate fee proposals/submissions/tenders, ensuring that all required documentation/components are included in a timely manner.
• Assisting in planning, preparing and project management of publications both internally and externally to maximise brand promotion
• Preparing fee proposal templates and drafts (including typing, copying, printing, filing/archiving and delivery)
• Assisting in research on clients for tenders, bids and proposals
• Setting up and maintaining corporate CVs, project profiles, photos and capability statements
• Ensuring statements and documents are updated and maintained for tenders and proposals

Qualities & Skills

To effectively perform the duties of Bidding Coordinator, individuals must be able to demonstrate a number of qualities and skills that are essential to the position, which include:

• Bachelor’s degree in communications or a related field (preferred).
• 1-2 years of experience in a similar role, preferably within a bidding or proposal development environment.
• Good drafting, proofing and editing skills
• Strong organisational skills and time management capabilities, being able to work under pressure, prioritise work and meet deadlines
• Excellent personal skills, well-spoken and presentable
• A mature attitude, fast learner and proactive
• Ability to multi-task, work with multiple stakeholders and demonstrate initiative
• Advanced MS Office skills
• Having knowledge of Canva would be desirable.

Desirable Qualities:

• A proactive approach with a keen eye for detail.
• Excellent interpersonal skills, being well-spoken and presentable.
• Ability to continuously improve processes and outcomes.
• Comfortable working under pressure and capable of meeting deadlines.

What We Offer:

• Access to our EAP program.
• An opportunity to grow professionally in a supportive and stimulating work environment.
• In-house and external learning programs.
• Engagement with industry functions and client interactions to build networks.
• Continuous personal and professional development within the company, with a focus on sustainability practices.

If you are motivated, detail-oriented, and looking for an opportunity to advance your career in a fast-paced environment while contributing to sustainable business practices, we would love to hear from you. Join us in shaping the future of our company and making a significant impact through your contributions.

How to Apply:

Please submit your resume and a cover letter detailing your experience and suitability for the role to [email protected]

Diversity and Inclusion at MBM

MBM is proud to promote diversity and inclusivity, providing equal opportunities for all individuals to grow, learn, and thrive. We strongly encourage women, Aboriginal and Torres Strait Islander peoples, people with disabilities, and individuals from other underrepresented groups to apply. Our supportive workplace ensures every team member feels valued and empowered to reach their full potential.